Employee Photo in Oracle Employee Self Service
1. Requirement
Per requirement the HR user should have access to upload employee’s photograph while creating new employee records/changing the existing photograph of an employee by using Core HR forms. After uploading the photograph of an employee, the same must be available to view by the employee by using his/her Employee Self Service login and the same is needed to be shown in the employee directory.
Note: Employee Directory is the option available in Self Service HR where anyone in the organization can search and view the basic information about any employee in the Organization.
2. Proposed Solution (Seeded Functionality)
Navigation: HRMS Manager - Person - Enter and Maintain - Photo
HR user would create employee records on joining in Person -> Enter and Maintain window in Core HR. Any HR user or the HR User who is dedicated to enter employee information including photograph should have access to upload the same using Core HR form. It must be then available to view for respective employee by using his/her Employee Self Service Login in addition to other information like, Job, Organization, E-Mail, Phone, etc.
‘Photo’ Button in Person -> Enter and Maintain window has an option to upload employee’s photograph which is saved somewhere in the system by using browse navigation option. This is a seeded functionality provided by Oracle to store employee’s photograph. The same would be then available for employees to view it in their respective Employee Self Service Login. Also the photograph of an employee is available to view by all employees across the Organization by using Employee Directory form available in Employee Self Service login.
3. Prerequisites
- Employee and user creation for the employee
- The image/photograph size is to be less than 4 MP (Refer Note 1915631.1)
- The image/photograph to be in one among the following format (Refer Note 1915631.1)
- BMP (Bitmap)
- GIF
- JPEG
4. Upload Employee Photo in Oracle Core HR
Navigation: HRMS Manager - Person - Enter and Maintain - Query the existing employee/create a new employee - Click on 'Picture' button
Once the employee record is saved and it has got created a record in per_all_people_f, then click on ‘Picture’ button on the bottom of the window. It will then redirect to a web page where we will have option to browse and save the image/photo of the respective employee.
The uploaded photo would have saved in PER_IMAGES table. Please find below the uploaded image view from back-end.
5. Run 'Refresh Employee Directory' Program
Once the image(s) are successfully uploaded successfully then, it is necessary to run the below mentioned concurrent program in HRMS Responsibility (Refer Note 452165.1). This step is required to populate/refresh the photograph that got loaded into the Employee Directory.
Navigation: HRMS Manager - Process and Reports - Submit Process and Reports - Single Request
Name: Refresh Employee Directory
Refresh Mode: Complete or Incremental
Source System: PER
Process Multiple Assignments: Yes
Refresh Image: Yes
6. View the Photo in Employee Self Service Responsibility
Navigation: Employee Self Service - Employee Directory - Search the Employee
7. Setup - Quick View
Metalink Notes
How To Load New Photographs to the Employee Directory (Doc ID 452165.1)
What File Formats Does the View Image Functionality Support? (Doc ID 1915631.1)
What File Formats Does the View Image Functionality Support? (Doc ID 1915631.1)
Setup Type: Using seeded functionality provided by Oracle
Tables: PER_ALL_PEOPLE_F, PER_IMAGES (PER_IMAGES is not a date tracked table)
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